Controller

TLSC seeks an experienced Controller responsible for essential financial and accounting functions, including appropriate close and reporting cycles, grant, and contract accounting, cost and match allocations, operational and grant budgeting, and audit, review and tax support.

Requirements

 

  • Perform full-charge accounting work for Texas Legal Services Center Program.

  • Administer all aspects of revenue program as it relates to payments made by state and federal funds.

  • Maintain and balance accounting and financial records, documents or reports.

  • Management of monthly close process.

  • Responsible for monthly cost and match allocations across programs and funders.

  • Responsible for monthly reconciliation of all balance sheet accounts.

  • Review and approval of payroll journal entries

  • Creation of Journal Entries for changes and corrections

  • Review cash dashboard, invoices and payments before submission to the Director of Operations.

  • Monthly reconciliation of bank statements

  • Ensure all internal and external reporting deadlines are met including grant reporting to grantors

  • Regular monthly and/or quarterly reporting to Executives, Board Members, and Managers

  • Prepare a regular and timely budget to actual reporting for individual grants and reviews same with Managers to evaluate spending trends and balances

  • Preparation and modifications of budgets and forecasting for all grants in conjunction with Program staff

  • Reviews Notice of Award (NOA) for accuracy, reconciles against the proposed budget. Reviews any discrepancies with Grant and Contracts Office and PI and prepares award budget

  • Prepares a tickler system to notify officers of reporting and other requirements as noted

  • Ensures that all appointments and deadlines are calendared and timely executed with sufficient time dedicated for upper management’s approval of grants/contracts and outgoing documents

  • Reconciling and closing of grants at end of each cycle

  • Coordinate with management and senior accounting to respond to any questions or requests from funders prior to the issuance of awards

  • Preparing for and supervising inside and outside audits, including external and/or grantor audits

  • Facilitate preparation of accurate and timely tax, 1099 and other required reporting

  • Provide technical direction to the different accounting functional areas (invoice processing, billing, cash receipts, work order processing, receivable collections, cash application, month-end close, journal entries, statistical data, and payroll).

  • Implement accounting best practices.

  • Ensure accounting policies and practices company with financial, audit and grantor requirements.

  • Suggest and facilitate the development and continuous improvement of internal controls and Organization Policies and Procedures.

  • Adhere with federal state, and grant policy and procedure guidelines

 

 

 

Essential Functions, Knowledge, Skills, and Abilities

 

  • Ability to work effectively in close collaboration with the Accounting team, Human Resources, Managing Attorneys, Director of Operations, Associate, Deputy, and Executive Directors

  • Demonstrates proficiency in Microsoft Office products, and possesses the ability to learn in-house technology; such as payroll, case management systems, and other office software applications

  • Develops project plans; coordinates projects; communicates changes and progress; Completes projects on time and within budget; manages project team activities

  • Coordinates with a manager to prepare and finalize proposal submittal to ensure timely submission of applications and related historical documents

  • Must possess high initiative and be detail oriented

  • Organized and able to work with little supervision

  • Skill in handling multiple tasks, prioritizing, and meeting deadlines

  • Skill in effective oral and written communication

  • Skill in exercising sound judgment and effective decision making

  • Ability to provide excellent customer service

  • Ability to arrange for personal transportation for business-related travel

 

Position Qualifications/Requirements

 

  • Bachelor's degree in accounting or finance

  • Minimum 5 years of relevant accounting and financial experience, or the equivalent in education and experience required.

  • Experience with a non-profit, grant invoicing, or billing governmental agencies

  • Knowledge of principles and practices of advanced nonprofit accounting

  • Knowledge of the laws, rules, and regulations for nonprofit financial record keeping and reporting especially regarding grant and other donor requirements

  • Demonstrated knowledge of grant accounting and contract management

  • Advanced experience using Excel, including pivot tables and custom reporting

  • Advanced QuickBooks skills

 

 

 

Preferred Qualifications

  • CPA Certification

  • Certified Contract Manager

  • AICPA Not-for-Profit Certificate

  • Knowledge of the Super Circular and other OMB Circulars 

 

You will be redirected to Paylocity, the software we use for talent aquisition.

Controller

TLSC seeks an experienced Controller responsible for essential financial and accounting functions, including appropriate close and reporting cycles, grant, and contract accounting, cost and match allocations, operational and grant budgeting, and audit, review and tax support.

Human Resources Manager (Part-Time)

Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resource policies, programs, and practices. Acts as a liaison between employee and benefits providers to resolve benefit-related problems. Ensure effective utilization of benefits plans and positive employee relations. 

You will be redirected to Paylocity, the software we use for talent aquisition.

Essential Job Activities

  • Manages the annual open enrollment period. Arranges the distribution of materials from carriers, communicates changes to employees, and arranges for on-site representation by providers. Processes changes within deadlines. 

  • Maintains employee benefits programs: Informs employees of benefits through studying and assessing benefit needs and trends; researches and recommends benefit programs to management; directs the processing of benefit claims; obtains and evaluates benefit contract bids; awards benefit contracts; designs and conducts educational programs on benefit programs; and administers plans including enrollments and terminations. Serves as COBRA administrator for the organization

  • Processes monthly billings from insurance providers. Reviews billings for accuracy, codes, and advances for payment. Resolves discrepancies with carriers, payroll, and the organization. 

  • Develops and maintains a human resource system that meets agency personnel information needs. 

  • Full life-cycle recruiting.

  • Updates job requirements and job descriptions for all positions.

  • Maintains organization staff by establishing recruiting, testing, and interviewing practices; counsels managers on candidate selection; conducts and analyzes exit interviews; recommending changes.

  • Prepares employees for assignments by establishing and conducting orientation and training programs.

  • Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; schedules management conferences with employees; hears and resolves employee grievances; counsels employees and supervisors.

  • Gathers, reviews, and records employee timesheets; maintain a record of employee PTO; and maintains attorney bar number listing, professional liability insurance, and dues payments.

  • Assists the managerial team and senior team with annual external and/or grantor audits.   

  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducts investigations; maintaining records; represents the organization at hearings.

  • Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

  • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

  • Maintains staff job results by counseling and disciplining employees; plans, monitors, and appraises job results.

  • Other duties as assigned.  

 

 

 

Other Requirements

  • Sitting for long periods, occasional bending, squatting, kneeling, and good finger dexterity and feeling; frequent repetitive motions.

  • Occasional lifting of files, supplies, and office equipment.

  • Ability to type with speed and accuracy and to utilize office software and possible case management systems.

 

 

 

Additional Eligibility Qualifications

  • Minimum of 2 years’ experience administering employee benefit plans.

  • 5+ years of relevant work experience. 

  • Bachelor's degree in business, human resources, or equivalent combination of education and experience preferred. 

  • Experience administering 403 (b) retirement programs, familiarity with COBRA, ERISA, FMLA and related state and federal regulations required. 

 

 

Additional Information

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This work is professional and requires regularity for the following physical activities:

 

  • Occasional bending, squatting, kneeling, and good hand to finger dexterity, handling, and feeling; frequent repetitive motions;

  • Operate computer screens and keyboards for extended periods of time;

  • Ability to type with speed and accuracy and to utilize office software and case management systems;

  • The noise level in the work environment is usually very quiet;

  • Capability to read and write in English and to communicate by telephone;

  • Occasional lifting (up to 10 lbs.) of files, supplies, and office equipment; and

  • Some travel may be required.

 

 

Classification: Part-time, Exempt

Reports to Director of Operations

Office Hours: 8 a.m. – 5 p.m. or 9 a.m. – 6 p.m. (or some combination of 24 hours

Additional hours may be required on occasion

 

NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position. This position is FLSA exempt. This position requires the highest degree of confidentiality.

You will be redirected to Paylocity, the software we use for talent aquisition.

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Texas Legal Services Center

1920 E. Riverside Dr
Suite A-120, #501
Austin, TX 78741

(Main) 512-477-6000

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Texas Legal Services Center is a 501(c)(3) organization. Copyright © 2020 Texas Legal Services Center, Inc.