Controller

TLSC seeks an experienced Controller responsible for essential financial and accounting functions, including appropriate close and reporting cycles, grant, and contract accounting, cost and match allocations, operational and grant budgeting, and audit, review and tax support.

Requirements

 

  • Perform full-charge accounting work for Texas Legal Services Center Program.

  • Administer all aspects of revenue program as it relates to payments made by state and federal funds.

  • Maintain and balance accounting and financial records, documents or reports.

  • Management of monthly close process.

  • Responsible for monthly cost and match allocations across programs and funders.

  • Responsible for monthly reconciliation of all balance sheet accounts.

  • Review and approval of payroll journal entries

  • Creation of Journal Entries for changes and corrections

  • Review cash dashboard, invoices and payments before submission to the Director of Operations.

  • Monthly reconciliation of bank statements

  • Ensure all internal and external reporting deadlines are met including grant reporting to grantors

  • Regular monthly and/or quarterly reporting to Executives, Board Members, and Managers

  • Prepare a regular and timely budget to actual reporting for individual grants and reviews same with Managers to evaluate spending trends and balances

  • Preparation and modifications of budgets and forecasting for all grants in conjunction with Program staff

  • Reviews Notice of Award (NOA) for accuracy, reconciles against the proposed budget. Reviews any discrepancies with Grant and Contracts Office and PI and prepares award budget

  • Prepares a tickler system to notify officers of reporting and other requirements as noted

  • Ensures that all appointments and deadlines are calendared and timely executed with sufficient time dedicated for upper management’s approval of grants/contracts and outgoing documents

  • Reconciling and closing of grants at end of each cycle

  • Coordinate with management and senior accounting to respond to any questions or requests from funders prior to the issuance of awards

  • Preparing for and supervising inside and outside audits, including external and/or grantor audits

  • Facilitate preparation of accurate and timely tax, 1099 and other required reporting

  • Provide technical direction to the different accounting functional areas (invoice processing, billing, cash receipts, work order processing, receivable collections, cash application, month-end close, journal entries, statistical data, and payroll).

  • Implement accounting best practices.

  • Ensure accounting policies and practices company with financial, audit and grantor requirements.

  • Suggest and facilitate the development and continuous improvement of internal controls and Organization Policies and Procedures.

  • Adhere with federal state, and grant policy and procedure guidelines

 

 

 

Essential Functions, Knowledge, Skills, and Abilities

 

  • Ability to work effectively in close collaboration with the Accounting team, Human Resources, Managing Attorneys, Director of Operations, Associate, Deputy, and Executive Directors

  • Demonstrates proficiency in Microsoft Office products, and possesses the ability to learn in-house technology; such as payroll, case management systems, and other office software applications

  • Develops project plans; coordinates projects; communicates changes and progress; Completes projects on time and within budget; manages project team activities

  • Coordinates with a manager to prepare and finalize proposal submittal to ensure timely submission of applications and related historical documents

  • Must possess high initiative and be detail oriented

  • Organized and able to work with little supervision

  • Skill in handling multiple tasks, prioritizing, and meeting deadlines

  • Skill in effective oral and written communication

  • Skill in exercising sound judgment and effective decision making

  • Ability to provide excellent customer service

  • Ability to arrange for personal transportation for business-related travel

 

Position Qualifications/Requirements

 

  • Bachelor's degree in accounting or finance

  • Minimum 5 years of relevant accounting and financial experience, or the equivalent in education and experience required.

  • Experience with a non-profit, grant invoicing, or billing governmental agencies

  • Knowledge of principles and practices of advanced nonprofit accounting

  • Knowledge of the laws, rules, and regulations for nonprofit financial record keeping and reporting especially regarding grant and other donor requirements

  • Demonstrated knowledge of grant accounting and contract management

  • Advanced experience using Excel, including pivot tables and custom reporting

  • Advanced QuickBooks skills

 

 

 

Preferred Qualifications

  • CPA Certification

  • Certified Contract Manager

  • AICPA Not-for-Profit Certificate

  • Knowledge of the Super Circular and other OMB Circulars 

 

You will be redirected to Paylocity, the software we use for talent aquisition.

Controller

TLSC seeks an experienced Controller responsible for essential financial and accounting functions, including appropriate close and reporting cycles, grant, and contract accounting, cost and match allocations, operational and grant budgeting, and audit, review and tax support.

Crime Victims Paralegal (Bilingual)

The Crime Victims Program paralegal is expected to fulfill the mission of Texas Legal Services Center by drafting and revising legal documents and providing support to Crime Victims Program staff attorneys in the provision of legal services, including legal representation, advice, and information by telephone and in-person, and educating the public about crime victims’ rights. The Crime Victims Program paralegal, under the supervision of the managing attorney and the advocacy manager, is responsible for drafting documents for court, e-filing, preparing evidence and files for court, and providing backup for our intake specialist by answering hotline calls. This position is grant funded. 

You will be redirected to Paylocity, the software we use for talent aquisition.

Essential Job Activities

​The Crime Victims Program paralegal is responsible for assisting in the service delivery component of the program. The Crime Victims Program paralegal’s work is reviewed by the managing attorney, who will regularly conduct case reviews and review documents prepared by the paralegal.  

 

  •  Travel to conferences, meetings, and hearings.

  •  Fluency in Spanish. 

  • Respond to clients’ questions in a patient, professional, culturally sensitive, and trauma-informed manner.

  • Draft and file legal documents; interview clients and witnesses; conduct legal research; maintain case files; and assist in case preparation.

  • Calendar and meet deadlines, allowing sufficient time for work to be reviewed in advance of deadlines.

  • Interact with outside agencies, including courts, court staff, and opposing counsel.

  • Supervise, in conjunction with a staff attorney, the work of paralegal and law school interns.

  • Perform routine office duties such as copying, scanning, and placing orders.

  • Serve as backup for our intake specialist which includes conducting intake interviews, confirming the caller’s eligibility for services, checking for conflicts of interest, explaining the nature of legal services that can be offered to low-income hotline callers, and determining whether the caller is eligible for Crime Victims Program services, and if not, refer the caller to an appropriate agency.  

  • The paralegal is expected to work with the managing attorney to correct any legal or intake problems.

  • The paralegal is expected to work collaboratively with co-workers.

  • A high-level of organizational skills are required for this position. Careful attention to detail is especially important as the Crime Victims Program deals with clients in a great deal of danger.

  • Communicate effectively both orally, and in writing.

  • Perform other duties as assigned by senior management, and/or the managing attorney.

 

 

 

Other Requirements

  • Sitting for long periods of time, occasional bending, squatting, and kneeling. Good finger dexterity and feeling; frequent repetitive motions

  • Occasional lifting of files, supplies, and office equipment.

  • Ability to type with speed and accuracy and to utilize office software and case management systems.

  • TLSC uses a computer case management system to document activity with all callers.  After training, personnel is expected to be adept at using the system and inputting the information correctly.  

  • Employees are expected to follow TLSC policy and procedures when conducting intake, drafting court filings, working with clients and outside agencies, and to stay current with all changes in crime victims’ law.

  •  Paralegals will be evaluated on their legal skills, their ability to serve clients in a professional, respectful manner, their ability to work as part of a team, and their productivity levels.  

 

 

 

Eligibility Qualifications

​High school diploma or equivalent with four (4) years of relevant work experience, including drafting pleadings and orders, e-filing, and preparing files for court in family law cases in Texas. Or a paralegal certificate from an accredited paralegal training program and one (1) year of family law paralegal experience in Texas. Or bachelor’s degree in a related field and one (1) year of family law or crime victims work experience in Texas. Fluent in Spanish.

 

Classification: Hourly, Full-time, Non-exempt

Reports to Crime Victims managing attorney and advocacy manager

Office Hours: 8 a.m. – 5 p.m. or 9 a.m. – 6 p.m. (or some combination of 24 hours

Additional hours may be required on occasion

 

NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position. This position is FLSA exempt. This position requires the highest degree of confidentiality.

You will be redirected to Paylocity, the software we use for talent aquisition.

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1920 E. Riverside Dr
Suite A-120, #501
Austin, TX 78741

(Main) 512-477-6000

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